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April

Senior Legal Secretary (Insurance)

Clyde & Co - Sydney, NSW

Legal
Source: uWorkin

JOB DESCRIPTION

Due to firm growth our Sydney office currently has two highly sought after Senior Legal Secretary roles providing support at Partner level. Assisting each Partner to effectively manage their practices, you bring a proven track record of providing executive assistance or senior level legal support. If you are interested in joining one of Clyde & Co's leading insurance litigation practices, whilst simultaneously feeling highly valued and rewarded you are encouraged to apply!

Key responsibilities

These roles are ideally suited to organised, solution focussed and vibrant secretaries, accustomed to being the right-hand person to a Partner and team of allocated fee earners.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

  • Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
  • Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
  • Creation of short form correspondence and court documents
  • Generating briefs to counsel and liaising with junior and senior counsel on matter coordination
  • Capturing and recording fee earner business development activities and liaising with clients
  • Diary management, including organising internal and external client meetings and arranging flights and accommodation
  • High level of legal secretarial support to Partner and fee earners as required
  • Ability to develop excellent working relationships with external/ internal clients
  • Superior time management to complete tasks efficiently
  • Calendar and inbox management
  • Court related duties
  • All other ad hoc duties as required.
Client and matter
  • Attending to client and matter queries
  • Assisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filing
  • Organising medical appointments
  • Downloading subpoena packets and saving as per naming guidelines
  • Liaise with internal and external clients, assisting with queries and directing as appropriate providing a professional and friendly level of service at all times
  • Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and bibles
  • Liaising with third parties (booking in IMO assessments, chasing responses to Court docs etc).
Finance
  • Process third party invoices and disbursements
  • Compile and prepare fee earner expenses
  • Assist the fee earners with timesheet management, ensuring any leave days are properly recorded in the firm's time management system, Intapp Time
  • Provide assistance with the preparation of client reports.
Business Development
  • Maintain and update client contact lists and enter fee earner business development activities in the firm's client contact database, InterAction.
Key skills and experience

To be considered for this position, you must have:
  • Minimum 3-5 years' experience as a legal secretary
  • A background in litigation and specifically experience in insurance litigation would be advantageous
  • Proficiency across Microsoft Office applications
  • Ability to work collaboratively in a team environment
  • A professional and polished presentation with clear and concise communication
  • A demonstrated ability to organise workloads to meet tight deadlines
  • Experience with billing (experience with Elite 3E will be regarded favourably)
  • The ability to multi-task with a proactive and flexible approach to your work
  • Willingness to assist with all other reasonable work related fee earner requests.
Reporting Structure

In addition to any Partner reporting lines, all Legal Secretaries will report to the National Legal Support Manager.

About the Firm

A pragmatic and dynamic international law firm with a focus on core sectors of infrastructure, insurance, international trade, natural resources and transportation. Clyde & Co is recognised for its work in and with fast-moving and volatile emerging markets, and for a history of managing complex, multi-jurisdictional transactions and disputes. Internationally, with more than 4,000 staff across six continents, we are on the front line for our clients' interests, all over the world. Our culture is one that is based on our integrity, enjoyment of work and a spirit of adventure that runs through everything we do. Clyde & Co is a truly entrepreneurial firm, always seeking new opportunities. We have had a presence in the Asia Pacific region for close to 40 years, during which time we have invested in building a network of market leading specialists who support our clients' international and regional growth strategies. We have over 500 directly-employed staff in-region. Our regional network includes presence in: Hong Kong, Shanghai, Beijing, Chongqing, Ulaanbaatar, New Delhi, Kuala Lumpur, Singapore, Auckland, Sydney, Brisbane, Melbourne and Perth, as well as working closely with Clyde & Co offices around the world.

For more about the firm, its lawyers, offices and areas of expertise and for the latest industry thought leadership please visit www.clydeco.com

How to apply

This is a fantastic opportunity to become part of a dynamic and progressive firm. If you are interested in this position, please submit your application (including cover letter and resume) via the link below.

If you would like further information or a confidential chat please contact Vivienne Micheletti vivienne.micheletti@clydeco.com

Agencies: We have an internal resourcing team responsible for the recruitment of this role and are only accepting direct applications at this time. We are not accepting agency submissions for this role.

Clyde & Co