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Administration Officer And Enrolments

Brisbane Catholic Education - Sunshine Beach, QLD

Administration & Secretarial
Source: uWorkin


Full Job Description
St. Thomas More School is a Catholic Primary School administered by the Catholic Archdiocese of Brisbane through the Brisbane Catholic Education Office and is a member of Marist Schools of Australia. The school offers quality, inclusive education, in the Catholic tradition. This provides equity of opportunity for all to participate in the experience of lifelong learning. The strong family spirit in the community promotes a sense of integrity, justice, and personal fulfilment that encourages children to critically question themselves and society as they prepare for a future characterised by personal growth and renewal. In our faith community the individual’s potential for learning is nurtured, the Christian story is embraced, faith is celebrated in prayerful and reflective ways, and the children discover a belief in their own capacity to contribute to the Church and society.

We are seeking an Administration and Enrolments Officer to undertake a diverse range of tasks within our busy school office. You will work as part of a collaborative team providing services to parents, students, school staff and the wider school community.

Duties include but are not limited to:
  • Providing administrative support to the school leadership team, where discretion and judgement are required, including preparation of meeting agendas and supporting documentation and taking minutes; organising appointments and diaries; initiating and handling correspondence; monitoring telephone calls; establishing and maintaining working filing systems.
  • Applying knowledge of BCE systems including Eminerva and experience with data entry, working with data and development of spreadsheets. Competence with use of a variety of software packages for word processing and data management essential.
  • Responding to enquiries from staff, students, parents and the general public and address issues in accordance with routines, methods and procedures.
  • Preparation of Government and Statutory Authority returns for authorisation by the Principal and the school leadership team.
  • Management of Student Support and Medical information of students and liaison with appropriate staff regarding confidential information.
  • Management of school enrolment processes including the handling of enquiries, organisation of interview processes, communication with school staff regarding enrolments, correspondence with families with commitment to the promotion of our school mission in all interactions with community members.
  • Management of the Prep enrolment and transition to school process in consultation with school leadership, including the development of class lists for Prep.
  • Co-ordination of hospitality for guests of the school.
  • Support of marketing activities within the school, particularly those processes linked to enrolments.
You will have at least two years administration experience; sound Microsoft Office skills, display proven communication and interpersonal skills and ability to multi-task.

Applicants are required to address these points in the “letter of application” section of the online application form.

To be successful in this role you will:
have a commitment to and understanding of the ethos and traditions of Catholic Education;
hold a Paid Employee Positive Notice Blue Card prior to commencement; and
be eligible to work in Australia for the duration of the appointment.

Estimated Start Date: Commencing 10 July, 2021

Position Tenure: Fixed Term

Weeks Worked: School term weeks only (holidays unpaid)

Tenure Duration (If Fixed Term): Semester 2, 2021

Total Paid Hours (per wk) & Days Required: 38 hours per week - required to work Monday to Friday

Salary Level, Range or Hourly Rate: Administration Employee Stream Level 4 - $32.23

Employment Conditions: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child related employment in accordance with the law.

Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Contact Person: Carmel Schaumburg

Contact Telephone Number: 075449202

Contact Email:

Closing Date: 18-Jun-2021

Sunshine Beach, QLD

Administration & Secretarial


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